Privacy Policy

UPDATED JUNE 25, 2025

This Privacy Policy (“Policy”) was created to help you understand how the Concordia Summit collects and uses information that is collected online through our website or that you submit to the Concordia Summit when registering as a member, speaker or attendee at one of our in-person or digital events. We take your privacy very seriously and make every effort to safeguard your personal data. The Concordia Summit is committed to protecting your privacy. By using this website, you agree to be legally bound by this Policy and the Terms of Use, as they may be amended from time to time. If you do not agree to this Policy, you are not permitted to use this site.

This Policy also covers information collected and used by the Concordia Summit via third-party social media platforms, including Facebook, Instagram, X, TikTok, Bluesky, newsletters and YouTube.  If you wish to update your personal information or any specific consent that you have provided to Concordia in the past, please contact our team via privacy@concordia.net.

The laws in some of the jurisdictions in which we operate, including, for example, California, Colorado, the European Union and the United Kingdom, grant additional rights, and require specific disclosures, to their residents. We provide, and this Policy reflects, those additional rights and specific disclosures.

For the purposes of this Policy, “personal information” means any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked directly or indirectly, with a particular consumer or household.

Information Collected

We use the information we collect from you for the purposes for which it was collected (for example, responding to your requests, sending newsletters, administering surveys, registering you to events or processing payments and donations) and the other limited purposes described below.

General Site Usage Information

The Concordia Summit automatically collects the following information when you visit our Site via “cookies,” other tracking technology, registration forms, online surveys, etc.,:

  • Your domain name and host for Internet access
  • The date and time of your entry
  • Your IP address, browser type, device, or operating system
  • The pages you visit and links that you use
  • The domain name from which you linked to our site
  • Your city and state
  • Other general demographic information

We aggregate, anonymize, and analyze this information and use it for operational and administrative purposes, including to identify levels and area of interest in our website, and to improve and refine the site (“General Site Usage Information”). We may share this General Site Usage Information with our business technology providers on an as-needed basis.

Personal Information

The Concordia Summit also collects information that may identify you (“Personal Information”) that you provide when making a membership purchase, ticket purchase, sponsorship or donation to the Concordia Summit (whether online, by mail or other physical means) or participating in any activity on a Site that requires your voluntarily submitted information, including completing any of our Site’s forms, for example, donation forms, registration forms, contact forms, online surveys, merchandise transactions, and position applications, such as:

  • Name
  • Profile Photo and Profile Bio
  • Company or Organization
  • Mailing address
  • Telephone number
  • Email address
  • Credit card, payment card and bank information
  • Job, fellowship, internship, and volunteer position application information
  • Resumes, cover letters and writing samples

Use of Information We Collect

We use the Personal Information for the purposes for which it was collected:

  • For Customer Service and Communication. We may use Personal Information to respond to your requests, to send newsletters, to administer surveys, and to communicate to registrants regarding notifications, updates, and information pertaining to their participation in Concordia events. If applicable, we may use Personal Information to provide access to Concordia Connect to help our community optimize their member experience, connect event attendees with each other and provide other useful information based on attendee preferences and use of the conference space.
  • For Direct Marketing. We may use Personal Information to market to you.
  • To Carry Out Our Mission. We may use Personal Information to process donations or membership orders and to vet you for employment.
  • To Maintain the Site. We may use Personal Information to provide maintenance or support for our services.
  • To Facilitate Event and Activity Management. We may use Personal Information to facilitate event or activity management. For example, we may use personal information to manage bookings, entry, and related activity at our locations, such as planning and running events, including in-person and digital webinars, exhibits, activities, galas, dinners, or cocktail hours. We may also use Personal Information to internally process registrations and identifications for attendees.
  • To Create Promotional Content. We may post photography and recordings from events on social media, and or photography sites, such as Smugmug, X, TikTok, Facebook, Instagram, YouTube, and Flickr.

We do not share, sell, transfer, exchange or disclose your Personal Information with third parties except in the following limited circumstances:

  • Service Providers. We may share your personal information with third parties who perform services on our behalf that are necessary for the orderly operation of our business.
  • Professional Advisors. We may share personal information with persons, companies, or professional firms providing us with advice and consulting in accounting, administrative, legal, tax, financial, debt collection, and other matters.
  • Business and Advertising Partners. We may share your personal information with our partners and sponsors engaging in joint marketing or promotional activities, to send you information about goods and services, including events, you may like. The Concordia Summit will not sell the Personal Information of donors for a third party’s fundraising or marketing purposes nor will we exchange the Personal Information of donors for a third party’s fundraising or marketing purposes.
  • Authorities and Others for Compliance, Fraud Protection, and Safety. As required by law or court order (see “Legal Disclaimer” below) or to comply with the Concordia Summit’s IRS donor disclosure obligations. If we are involved in defending a legal claim, we may disclose personal information that is relevant to the claim to third parties as a result of, or in connection with, the associated legal proceedings.
  • Business Transaction Participants. We may also transfer or assign personal information as a result of, or in connection with, a sale, merger, consolidation, change in control, transfer of assets, bankruptcy, reorganization, or liquidation. 

Analytics

Website users who don’t want their data collected with Google Analytics can install the Google Analytics opt-out browser add-on. The add-on instructs the Google Analytics JavaScript running on websites to prohibit sending information to Google Analytics.

The website may use Google Analytics to help us analyze how the website is being accessed and used.  The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies. To opt-out of Analytics for the web visit the Google Analytics opt-out page and install the add-on for your browser. For more details on installing the add-on please see the relevant help resources for your specific browser. You may opt-out of Google’s use of cookies by visiting Google’s Ads Settings.

Cookies, Tracking Tags, and Other Technology

The Site may use cookies and other tracking mechanisms across our Site and social media platforms.  Cookies allow the Concordia Summit to measure activity on the Site and to improve your user experience. Although a user has the ability to modify most browsers to either accept all cookies, notify the user when a cookie is sent, or reject all cookies, it may not be possible to use certain services on this Site if cookies are not accepted. For more information about cookies, including how to see what cookies have been set on your browser and how to manage and delete them, visit www.allaboutcookies.org.

Do Not Track.

Some browsers may be configured to send “Do Not Track” signals to the online services that you visit. The website currently does not respond to “Do Not Track” signals. To find out more about “Do Not Track,” please visit http://www.allaboutdnt.com.

Newsletter Signup

When signing up as a subscriber to Concordia’s newsletter, Concordia collects your personal information to manage, store and process subscriber information, including your name and email address to submit. The subscriber list is only used to share communications directly from Concordia’s team related to our events, community, agenda, and will

Every newsletter contains a quick and easy unsubscribe link in its footer.

Links

This Site contains links to other sites.  We are not responsible for the privacy practices of or the contents on any other websites. These links are not an endorsement of, or representation that we are affiliated with, any third party. In addition, our content may be included on web pages or online services that are not associated with us.  We encourage you to review the privacy policy and any other online policies of other websites that you link to, visit, and/or use.

Children

The Site does not seek to collect any information from children under 13.  If a child provides us with information, the parent or guardian may notify us, and the information will be deleted from our records. We will obtain consent before using Personal Information for selling, sharing, profiling, or targeted advertising of children under 18.

Security

Personal Information is stored on our server and the servers of our third party vendors who perform services for us and is not publicly accessible.  Further, Personal Information is only accessed by Concordia Summit staff on a “need to know” basis. To prevent unauthorized access and maintain data accuracy, we have put in place commercially reasonable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.  Additionally, sensitive data such as credit card numbers are encrypted using SSL and other industry standard measures, to provide an additional level of security.

When you provide your credit card number, Concordia does not see or store it, as we use a verified third-party payment processor who performs the tasks required to complete the purchase transaction. The companies acting as payment processors will collect and store personal data related to your billing information and history in order to provide their services and to prevent fraud and other abuse. To delete your payment or billing information, you will need to do so with the payment provider, as Concordia only has minimal secure access to those records as needed to provide the payment processor services.

While there is no such thing as “perfect” security on the Internet, we take reasonable steps to protect the safety of your personal information. This Site has security measures in place to protect loss, misuse, and/or alteration of such information under our control. However, we do not guarantee the security of your General or Personal Information. In addition, we do not assume any liability for third-party use of your General or Personal Information, whether obtained legally or illegally from or through this Site.

Retention Period

We retain your personal data until such a time as you unsubscribe or ask us to remove your details.

If you contact our team via our website contact form, we reserve the right to keep your message indefinitely. This is to aid continuity and so that we can view any historic context which may have bearing on subsequent support mail, even if members of the support staff change. Support staff adhere to strict internal privacy and security policies. We do not retain information specific to us beyond any limits imposed by law.

We are obliged to keep records relating to financial transactions for at least seven years following the end of the accounting period in which the transaction took place. We destroy our records after this point; if you require information on payment processors’ policies, please contact them directly.

Changes to this Privacy Policy

The Concordia Summit may update this Policy at any time.  Any changes to the Policy will be reflected on this “Privacy Policy” page, and by using this Site subsequent to any changes, you agree to those changes.  We may also notify you about significant changes in the way we treat Personal Information through such means as sending a notice to the email address that you have provided us or placing a prominent notice on our Site.

 

Your Privacy Rights

Right to Access: You may contact us at any time to ask to see what personal data we hold about you.

Right to Deletion/Erasure: You may request that we destroy the personal data that we hold about you, provided that there is no legitimate reason for us continuing to hold it, that is to say if it does not relate to financial transactions or is unlikely to be of any legal or practical purpose in the future.

Right to Rectification: You have the right to ask us to correct Personal Information you think is inaccurate or incomplete.

Right to Restriction of Processing: You have the right to ask us to limit how we can use your Personal Information.

Right to Data Portability: You have the right to ask that we transfer the Personal Information you gave us to another organization, or to you.

Right to Withdraw Consent: When we use consent as our lawful basis you have the right to withdraw your consent at any time (which, in Canada is subject to reasonable notice and legal restrictions).

Right to Challenge our Legitimate Interest:  As a UK/EEA Resident, you have the right to challenge our legitimate interest in using or processing your personal data. 

The Right to Opt-Out of Sales/Sharing. If we “sell” or “share” your personal information, you can opt-out. We do not “sell” your personal information to third parties in exchange for money, nor do we “sell” your personal information, as described by the CCPA, for other valuable consideration. We also do not “share” your personal information, as described by the CCPA, for purposes of cross context behavioral advertising.

Right to Opt-Out of Targeted Advertising. You have the right to opt-out of “targeted advertising” under applicable state law.

Right to Opt-Out of Profiling. You may request to opt-out of profiling in furtherance of a decision that produces a legal or similarly legal effect.

Right to Limit Processing of Sensitive Personal Information. You have the right to ask that we limit how we process your sensitive personal information, subject to exceptions

Right to Opt-out of Automated Decision Making. You may request to opt-out of automated decision making, including profiling,  or to learn more about algorithmic logic involved and to know about the likely outcome in our decision-making processes.

The Right to Nondiscrimination. You are entitled to exercise the rights described above without receiving discriminatory treatment.

The Right to Appeal You may appeal our decision to your request regarding your personal information. To do so, please contact us in any of the ways list below. We respond to all appeal requests as soon as we reasonably can, and no later than legally required. Click here to review our appeals process.

 

Please contact us via privacy@concordia.net to make any of the above request.

If you direct us not to sell/share your personal information, we will consider it a request pursuant to California’s “Shine the Light” law to stop sharing your personal information covered by that law with third parties for their direct marketing purposes. We will also honor opt-out preferences transmitted through Universal Opt-Out Mechanisms (UOOMs) as a valid means to opt-out of targeted advertising. We reserve the right to confirm your identity to process your requests. This is a security measure to, for example, help ensure we do not disclose information to a person who is not entitled to receive it.

You may designate an authorized agent to make a request on your behalf. If you do so, we may require proof of your identification, the authorized agent’s proof of identification, and any other information that we may request in order to verify the request, including evidence of valid permission for the authorized agent to act on your behalf. We cannot process your request if you do not provide us with sufficient detail to allow us to understand and respond to it.

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee or decline to comply with your request if your request is clearly unfounded, repetitive, or excessive.

We try to respond to all legitimate requests within 30 days of your request. Occasionally it may take us longer than 30 days to respond, for instance if your request is particularly complex or you have made a number of requests. In this case, we will notify you of the delay, and may continue to update you regarding the progress of our response.

We note, however, that these rights, and rights listed elsewhere in this Privacy Policy, may not be absolute, and in some cases, we may not be able to respond to your request, such as when a legal exemption applies or if we are not able to verify your identity.

Contacting Us

If you have any questions about this Privacy Policy, please email us at enquiries@concordia.net or send us a message through our Contact Page. You may also contact us via mail at: The Concordia Summit, 134 E. 40th St., New York, NY 10016.

NOTICE TO RESIDENTS OF THE UNITED KINGDOM AND THE EUROPEAN ECONOMIC AREA

The company that collects the personal information of a resident of the United Kingdom or the European Economic Area (collectively, “UK/EEA Residents”) is the data controller for that personal information.

The legal grounds upon which we rely to use or process the personal data of UK/EEA Residents are:

  • you provided your consent for a particular purpose (for example, where you have given us your consent to send you electronic marketing);
  • to fulfill our contractual obligations to you, including to provide products or services to you;
  • to comply with a legal obligation (for example, responding to government or law enforcement information requests); and
  • the processing is necessary for our legitimate interests or those of a third party, provided we have balanced these against your rights and interests.

Our legitimate interests for using or processing the personal data of UK/EEA Residents are to:

  • effectively administer and manage our business;
  • ensure effective administration and management of your relationship with us, including providing our services and communicating with you;
  • vet you for employment;
  • create promotional content;
  • understand how our customers use our services and to manage our services;
  • carry out research and analysis on what services our customers want or how they would like us to improve our services;
  • understand how our customer uses our services and identify any issues in how the services are used and how we can improve the customer’s usage experience;
  • understand and respond to customer inquiries and feedback;
  • develop relationships with business partners;
  • ensure debts are paid;
  • operate suppressors to exclude you from direct marketing if you unsubscribe;
  • share data in connection with acquisitions and transfers of our business;
  • prevent, detect, or investigate unauthorized use of our services and ensure we comply with the law and our policies; and
  • manage any dispute and accidents and take legal or other professional advice.

 

As a UK/EEA Resident, you have the additional right to challenge our legitimate interest in using or processing your personal data. However, we may be entitled to continue processing your personal information based on our legitimate interests or where this is relevant to legal claims. You also have the right to object where we are processing your personal information for direct marketing purposes. To exercise your rights, please email us at privacy@concordia.net.

The personal data we collect from you may be transferred to and stored by our organization or our affiliates, or IT vendors and other service providers who operate on our behalf in the United States. In certain cases, there may not be an adequacy decision by the European Commission and/or United Kingdom authorities in connection with potentially applicable transfers. Adequacy of data protection is instead ensured by Standard Contractual Clauses approved by the European Commission in accordance with Article 46(2)(c) of the General Data Protection Regulation, or any equivalent clauses approved by the authorities in the United Kingdom including any additional safeguards as required by EU / UK data protection laws that we have in place with that third party.

If you are a UK/EEA Resident, you may contact our Data Protection Officer or GDPR Representative with any issues or questions you have regarding our processing of your personal data using the contact details below.

EMAIL: [Email of DPO]

POSTAL ADDRESS:

[ POSTAL ADDRESS]

GDPR REPRESENTATIVE CONTACT DETAILS

EMAIL: [Email]

POSTAL ADDRESS:

[ POSTAL ADDRESS]

 

United States Privacy Law Appendix

This Section provides additional information required by the laws of certain states in the United States, including but not limited to California and Colorado. Our collection of personal information has not changed during the last 12 months.

As explained in this Privacy Notice, do not “sell” or “share” any personal information as those terms are defined under California privacy law. The following chart provides information about the categories of personal information we collect, how we collect it, why we collect it, with whom we share it, and how long we retain it.

 

Category What we collect How we collect it Why we collect it With whom we share it How long we retain it
Identifiers Name, Profile Photo or Profile Bio, Company or Organization, Address

For more information please see the Information Collected section of the Privacy Policy.

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Protected classification characteristics under California or federal law Such as [__]

For more information please see the Information Collected section of the Privacy Policy.

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Commercial information Products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

For more information please see the Information Collected section of the Privacy Policy.

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Biometric information N/A N/A N/A N/A N/A
Internet or other similar network activity Information on a customer’s interaction with our services including websites, applications, or advertisements.

For more information please see the Information Collected section of the Privacy Policy.

 Collected online when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Geolocation data IP address

For more information please see the Information Collected section of the Privacy Policy.

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Sensory data (Audio, video, etc.) Video and audio recordings

For more information please see the Information Collected section of the Privacy Policy.

 N/A N/A N/A N/A
Professional or employment-related information Resumes, cover letters, writing samples, job, fellowship, internship and volunteer position applications

 

For more information please see the Information Collected section of the Privacy Policy.

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Non-public education information Education records directly related to a student maintained by an educational institution.

For more information please see the Information Collected section of the Privacy Policy.

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Inferences drawn from other personal information Information generated from your use of our products, services, or your visit to the premises reflecting your preferences

For more information please see the Information Collected section of the Privacy Policy.

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.
Sensitive personal information Sensitive Information

For more information please see the Information Collected section of the Privacy Policy.

 

 Collected online or offline when you directly provide it to us, through your use of our services, or from third parties. We collect this information for the purposes listed in the Use of Information We Collect section of the Privacy Policy. Shared with our affiliates, subsidiaries, partners, sponsors, vendors, and service providers as described in the Use of Information We Collect section above. We may retain this information for as long as necessary for the purposes for which the information was first collected and any other business purpose, including, but not limited to, legal, archival, accounting, and/or audit purposes.

 

 

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